We are Represent, a London-based recruitment agency working with the world’s best graphic designers, art directors, motion and digital designers, copywriters, strategists, account managers, project managers, producers and more.

We partner with world-class brands and agencies, helping each to achieve long-term success through trust, transparency and relationships built on a personalised, bespoke service.

We are searching for a Talent and Resource Manager for a world class agency. You will lead both studios’ resourcing and budget tracking as well as supporting talent acquisition needs, working closely with the Design Operations Team, People Manager and wider senior team members.

Our Client is an award-winning design agency based in London and New York with a global client list. The studios were conceived in 2001 and 2012 respectively to facilitate a growing call for creative solutions that involved the intersection of industrial design and the digital world, and the creation of spaces that could shape and support the evolving way we live, work and play.

This vacancy is to cover maternity leave and will be a Fixed Term Contract from July 2022 for approximately 1 year.

We encourage early applications as we may interview successful applicants before the vacancy close date.

Resourcing & Budget Tracking

  • Lead weekly resource meetings 
  • One to one sessions with AD/CD to review resource and budget sheets
  • Setting up and updating project budgets for live projects weekly to share with AD/CD
  • Regular overviews of project health with Finance Team and Design Ops Team
  • Ensure jobs are set up accurately in Workbook – tasks, timeline, time approver etc.
  • Control the team’s schedule for the studio on Float our resource management, planning and scheduling Software.
  • Find ways to improve and create efficiencies in the resource process
  • Proactively find solutions to resource issues
  • Share the Team Capacity Report for studio to the senior team weekly.
  • Ensure no resource is booked in above agreed fee without the approval of COO or Account Director.
  • Chase timesheets.
  • Providing financial project information and reviewing project health with the creative team at project wash up sessions.
  • Proactively develop quality talent pipelines for business-critical job types.
  • Manage the full recruitment process on our recruitment system, Pinpoint. From writing a vacancy, filtering and reviewing applicants with the relevant person from the senior team, co-ordinating the interview process, obtaining feedback, maintaining talent pipeline, then handing over job offers to the People Manager.
  • Work with People Manager to review and update all job descriptions to ensure consistency and accuracy.
  • Manage the placement of vacancies on external recruitment platforms, including LinkedIn.
  • Maintain and create relationships with external recruitment agencies for all disciplines, including briefing and reviewing & negotiating T&Cs. 
  • Develop and maintain stronger freelance databases across both studios. Ensuring all freelancers are assessed and appointed in line with WPP and IR35 requirements, via umbrella companies where required. 
  • Preparing freelance agreements for contractors in and outside of IR35.
  • Upload and maintain new employees and freelancers on Workbook.
  • Work with Communications & Marketing team to promote hiring through our social channels.
  • Work with People Manager to ensure strong diversity and inclusion practices are followed throughout the process, always seeking to challenge and strengthen practices.
  • Work with People Manager to help coordinate and manage Entry Level schemes.
  • Work with People Manager to produce data reporting insightful data reporting on Pinpoint.
  • Maintain internal status log of all live vacancies.
  • Maintain the existing ethic of keeping costs down for recruitment.
  • Act as an ambassador for our studios, always working to ensure all candidates have a positive and smooth experience.

To succeed in this role we believe you need to have: 

  • a positive and proactive attitude. 
  • excellent attention to detail. 
  • a solution orientated mindset.
  • experience of working with creative teams and an understanding of what it takes to manage those relationships successfully.
  • the ability to multi-task and prioritise
  • a collaborative working style

Essential Experience 

  • Previous resourcing and talent acquisition experience in another creative agency
  • Proficient in Microsoft Office
  • Good understanding of Excel and Google Sheets

Desirable Experience 

  • Experience using Float Resource Management, Planning & Scheduling Software
  • Experience using Mac and macOS

 

Benefits

 

Our client offers a competitive salary and attractive benefits package with Hybrid working and three days in the office and two working from home.

If this sounds like an opportunity you are interested in, we would love to hear from you.

Please be assured that we will respond to each application.